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PARENT COUNCIL AGREED CONSTITUTION

Airth Primary School Parent Council – Agreed Constitution

Objectives

The objectives of the Parent Council are:

  1. To work in partnership with the school to create a welcoming school which is inclusive for all
  2. To promote partnership between the school, our pupils, our parents and the wider community
  3. To develop and engage in strategies which support the education and welfare of the school
  4. To identify and represent the views of our parents on the education provided by the school and other matters affecting the education and welfare of our pupils
  5. To support the social and fundraising activities undertaken by the Parent Teacher Association
  6. The Parent Council may set up sub groups to look at specific topics, if they wish. To date, we have had groups called Focus on Safety and Focus on Excellence. The PTA currently operates as a sub group of the Parent Council.

Membership

The membership will be a minimum of five parents of children attending the school and nursery class. All parents will be given the opportunity to volunteer to become members of the Parent Council, if they wish, and there is no maximum number of parents who can be involved. If the size of the Parent Council becomes unmanageable, as deemed by Parent Council members, the Parent Council will consult with the Parent Forum to set an upper limit for the number of Parent Council members. The Parent Council parent members can remain on the Parent Council for as long as they still have children at the school.

The Parent Council may co-opt up to two members to assist it with carrying out its functions. These additional members may be drawn from the pupil representatives, a parent with a child at a feeder nursery school or the wider local community.

The number of parent members on the Parent Council must always be greater than the co-opted members. Co-opted members will be invited to serve for three years, after which time the Parent Council will review and consider requirements for co-opted membership.

One staff member will be invited to become a member of the Parent Council.

The local Councillor will routinely be invited to attend meetings.

A Clerk can be appointed to undertake secretarial duties for the Parent Council.

Office Bearers

The Chair and Treasurer of the Council will be agreed by the Parent Council members at the first formal meeting. Office bearers will be elected by being proposed and seconded by other Parent Council members.

The Parent Council will be chaired by a parent of a child attending Airth Primary School. If the child ceases to be a pupil, a new Chair will be agreed at the next meeting.

Office bearers will be re-selected by the Parent Council every two years.

Contact details of office bearers and the Clerk will be sent to Falkirk Council Education Services.

Annual Meeting

The Annual Meeting will be held in September of each year. A notice of the meeting, including date, time and place, will be sent to all parents at least two weeks in advance.

The meeting will include:

  • A report of the work of the Parent Council
  • Selection of any new Parent Council members
  • Discussion of issues that parents may wish to raise
  • Approval of the accounts and appointment of the auditor
  • General Meetings

The Parent Council will meet approximately six times every year. A notice of when the meetings are to take place will be posted on a notice board at the school. All members of the Parent Forum will be given at least one weeks notice.

Should a vote be necessary to make a decision, each parent member at the meeting will have one vote, with the Chair having a casting vote in the event of a tie.

The Parent Council is accountable to all parents of Airth Primary School and shall issue four newsletters every year.

Any two parents of the Parent Council can request that an additional meeting be held, and all members of the Parent Council will be given at least one weeks notice of date, time and place of the meeting.

If a parent member acts in a way that is considered by other members to undermine the objectives of the Parent Council, their membership of the Parent Council shall be terminated if the majority of parent members agree. Termination of membership would be confirmed in writing to the member.

Meetings of the Parent Council shall be open to the public, unless the Parent Council is discussing an issue which it considers should be dealt with on a confidential basis. In such circumstances, only members of the Parent Council and the headteacher, or his/her representative, can attend.

If thirty parents request a special general meeting to discuss issues falling within the Council remit, the Parent Council will arrange this. The Parent Council will give all parents at least two weeks notice of the meeting and, at the same time, circulate notice of the matter, or matters, to be discussed at the meeting.

Copies of the minutes of all meetings will be available to all of our parents and staff at the school. They will be posted on the Parent Council notice board in the front foyer of the school. Copies will be made available to parents on request from the school office.

Finances

The Treasurer will open a bank or building society account in the name of the Parent Council for all Parent Council funds. Withdrawals will require the signature of two of the authorised signatories. Three members, including the Chair and Treasurer, will be appointed as authorised signatories.

The Treasurer will keep an accurate record of all income and expenditure, and will provide a summary of this for each Parent Council meeting and a full account for the Annual Meeting. The Parent Council accounts will be audited by the auditor appointed at the Annual Meeting.

The Parent Council shall be responsible for ensuring that all monies are used in accordance with the objectives of the Parent Council.

Should the Parent Council cease to exist, any remaining funds will be passed to Falkirk Council Education Authority to be used for the benefit of the school.

Changes to the Constitution

The constitution will be changed when deemed necessary by the majority of the Airth Primary School Parent Council members. All parents will be consulted on any proposed change.